Position title
Licensed Transaction Coordinator
Description

We are searching for a transaction coordinator to assist our real estate team. You’ll manage all administrative aspects of the transaction from contract to close, including providing assistance with escrow-related documentation, scheduling inspections and repairs, and acquiring seller approval for offers and counteroffers. The ideal candidate will have excellent communication skills and love working with people. If you’re looking for a place to advance your real estate career – come grow with us!

Responsibilities
  • Schedule moving times and attending all closing-related meetings
  • Review all documentation and confirm each has the proper signatures and dates to complete the home sale process quickly and smoothly
  • Input client information into the client database system, track transaction activities, and submit each necessary document to the office broker for file compliance
  • Acquire seller approval for offers and counteroffers from buyers to complete the process in a timely manner
  • Manage transaction contracts from both home buyers and sellers to close the deal in a timely manner

These are the standards a well-above-average performer will maintain or exceed:

  • Provide exceptional customer service throughout the entire closing process
  • Act as liaison between real estate agents, clients, attorneys, escrow companies, and mortgage brokers during the process of a real estate sale and effectively manage the administrative tasks involved in closing a sale
  • Create timelines and follow up with individuals as needed to ensure all deadlines are met and contingencies are released
  • Maintain accurate and compliant files for all transactions
  • Understand the contracts in order to summarize all important terms, conditions, and contingency dates
  • Oversee client care
  • Communicate with the agent several times throughout the transaction including all important dates, missing documents, calendar reminders, file compliance status, etc.
  • Communicate regularly with the client to send them reminders, follow up, and let them know what to expect in each step of the closing process
  • Establish relationships with all third parties including lenders, inspectors, appraisers, and all agents in order to ensure a smooth closing process and share relevant information
  • Draft any addenda needed along the way and keep a record of them on file and ensure they are shared with relevant parties
  • Be the first point of contact/resource for all questions that arise throughout the closing process from the agent (and client, attorneys, lenders, appraisers, other transaction coordinators/Realtors, etc.)
  • Stay in good communication with the agent if any issues arise that they need to handle or negotiate
  • Coordinate closing date, time, and location and notify all parties
  • Notify client about utility accounts to set up/cancel
  • Closeout the file after the closing including changing the MLS status to closed for our listings, double-checking the file, making an electronic copy of the HUD/CD (closing disclosure), and processing the check
  • Follow up with clients after the sale to follow up and request a testimonial
Qualifications
  • Previous experience in transaction management, transaction coordination, real estate, titles, or mortgages highly valued
  • High school diploma or GED required, preferably some college experience
  • Motivated to serve people and provide excellent customer service
  • Obtained real estate license or are currently pursuing
  • Applicants must possess exceptional organizational and verbal and written skills
  • Excellent at building rapport
  • Must be comfortable and confident while communicating over the phone
  • People-oriented
  • Strong written and verbal communication skills
  • Exceptional organizational skills
  • Learning-based
  • Solution-based mindset
  • Highly detail-oriented
  • Willing to learn scripts and dialogues
  • Reliable vehicle
  • College degree is preferred
Contacts

PLEASE DO NOT CONTACT THE SIMONE GROUP DIRECTLY. DOING SO WILL AUTOMATICALLY ELIMINATE YOU FROM CONSIDERATION. ONLY RESPOND THROUGH THIS POSTING. THANK YOU.

Employment Type
Full time
Industry
Real Estate
Job Location
Baltimore, MD, US
Date posted
July 10, 2020
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Position: Licensed Transaction Coordinator

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