Position title
Administrative/Marketing Manager - Real Estate INTOWN PARTNERS- KELLER WILLIAMS HUNTSVILLE

We are in search of a talented, self-motivated, assertive, accountable, action-oriented, and optimistic individual who thrives in a fast-paced environment with a lot of moving parts! This individual will be an outside-the-box thinker and problem solver who is always looking for ways to improve processes and systems. We hope you like routine and are stimulated by diverse work responsibilities. Small business owners wear a lot of hats; as the Executive Assistant to the Owner, you will too! This individual will receive mentoring and coaching from the best leaders in the real estate industry. They will be exposed to Huge opportunities and a career that will take them to places they never dreamed of. If you are solutions-oriented, adaptable, a high-achiever, and committed to excellence, this may be the position for you!


Listing (Listing to Contract) 

  • Oversee all aspects of the seller's transactions from initial contact to the executed purchase agreement
  • Prepare all listing materials: pre-listing presentation, Listing Agreement, comparative market analysis, pull online property profile, research old multiple listing service (MLS) listings, etc.
  • Consult and coordinate with sellers regarding all property photos, staging, repairs, cleaning, signage, lockboxes, access requirements, and marketing activities
  • Obtain all necessary signatures on the listing agreement, seller documents, and other necessary documentation
  • Coordinate showings and obtain feedback
  • Provide proactive weekly feedback to sellers regarding all showings and marketing activities
  • Coordinate all public open houses and broker open houses
  • Input all listing information into MLS and marketing websites and update as needed
  • Submit all necessary documentation to the office broker for file compliance
  • Input all necessary information into the client database and transaction management systems

Transaction Coordinator (Contract to Closing)

  • Oversee all aspects of buyer and seller transactions from executed purchase agreement to closing
  • Coordinate title/closing attorney, mortgage loan, and appraisal processes
  • Coordinate inspections, assist the Team in negotiations regarding repairs and coordinate completion of repairs
  • Regularly update and maintain communication with clients, agents, title officers, lenders, etc.
  • Add new contracts to Command Opportunities as soon as the contract is ratified
  • Submit all necessary documentation to the office broker for file compliance
  • Work within Command transaction checklists to keep the Team updated and on track
  • Coordinate moving/possession schedules
  • Schedule, coordinate, and occasionally attend the closing process
  • Input all client information into the client database system
  • Schedule 30 Day, 90 Day, and 120-day client customer service follow-up call to assist with any home improvement provider recommendations and to ask for referrals


Administrative/Marketing Manager

  • Oversee all aspects of the administration of the Agent’s/Team’s business
  • Take ownership of Command (client database management system) and help Team with contact input and scheduling follow-up tasks
  • Coordinate the purchasing of any office equipment, marketing materials, and any other business-related supplies and materials
  • Ensure that all agent activities are limited to listing the property, showing the property, and negotiating contracts
  • Create and manage social media content including graphics and video to post across various platforms
  • Design direct mailer campaigns to be delivered to geographic farming locations
  • Implement weekly email blast campaigns to be delivered to the client database
  • Technologically savvy and able to learn new programs quickly and able to troubleshoot common issues; proficiency in Word, Excel, PowerPoint, Outlook, CRMs, Marketing tools like Canva, and social media skills
  • High level of Executive Assistant/administrative and marketing/social media experience
  • Have excellent attention to detail and high-level accuracy with documents
  • Ability to assess, prioritize and act quickly
  • Learning-based and solution-oriented
  • Deadline-driven and extremely organized
  • Continue to maintain the goodwill and reputation of the entire team
  • A true professional, who supports the entire team in achieving their goals
  • Reliable transportation for occasional errands
Job Benefits

$35,000 - $45,000 yearly

Employment Type
Job Location
Base Salary
Date posted
October 13, 2022
PDF Export
Close modal window

Position: Administrative/Marketing Manager - Real Estate INTOWN PARTNERS- KELLER WILLIAMS HUNTSVILLE