Position title
Executive Administrative Assistant OAKLAND, CA US (KELLER WILLIAMS OAKLAND)
Description

Who are we looking for? 

The Executive Assistant is an individual who relishes the opportunity to implement and manage multiple systems with minimal supervision. The Executive Assistant is deeply committed to completing tasks the right way with a high degree of quality, attention to detail, and consistent communication. This person has immense focus and can do one thing for a long time without getting distracted, as well as the ability to stay calm among the whirlwind and urgent matters. Customer service – to clients and to our colleagues - is near and dear to this individual because people matter the most. The right candidate thrives in a fast-paced environment to support the team in managing the client experience and will take on a wide variety of challenges and provide creative solutions. A true professional with a track record of success, marketing experience, and writing skills.

Responsibilities
  • Take care of office management duties such as ordering filing systems and keeping track of office equipment and supplies
  • Report incoming information like phone calls, messages, memos, and emails to an executive
  • Act as the main point of contact the high-level executive
  • Other assistant duties as assigned from executives such as pick up orders, and other personal assistant tasks
  • Make sure executive schedules including travel arrangements, itineraries, and team meetings, are organized and up-to-date

 

 

 

 

 

 

 

 

 

  • Build, implement, and manage all systems for sellers, buyers, lead generation, database management, information management, and back-office support
  • Responsible for all financial systems, including maintaining the books and generating financial reports
  • Oversee all contracts through closing
  • Create and maintain an operations manual that documents all systems and standards
  • Responsible for coordinating activities related to listings activation and listing maintenance
  • Responsible for inputting listings in Multiple Listing Service (MLS)
  • Assist listing agent with document management, client communication, and broker approval
  • Responsible for communication with sellers and validation of listing details
  • Responsible for Open House coordination and set up
  • Social Media and Email Marketing
Qualifications
  • Comfortable meeting deadlines and handling confidential information
  • Possess a high school diploma, G.E.D. or equivalent
  • At least 2+ years of experience as an executive assistant, or experience performing supportive duties
  • Must be comfortable using Microsoft Office
  • Excellent communication skills, time management skills, interpersonal skills, and organizational skills

 

 

 

 

 

 

 

 

 

  • Willingness to obtain a real estate license
  • Strong written and verbal communication skills
  • Marketing skills - social media, print, and web-based using Photoshop, Publisher, Corefact, and more.
  • Exceptional organizational and project management abilities
  • Bookkeeping skills - skilled with excel
  • Great ability to focus
  • Concerned about doing things the right way
  • Calm under pressure
  • Learning-based
  • Service-based attitude
  • Proven ability to succeed
Job Benefits

$70,000 - $100,000 DOE + bonus

Employment Type
Full-time
Job Location
Base Salary
$70000-$100000
Date posted
September 9, 2021
PDF Export
Close modal window

Position: Executive Administrative Assistant OAKLAND, CA US (KELLER WILLIAMS OAKLAND)