Position title
Executive Assistant JESSICA ADAMS LUXURY REAL ESTATE MIAMI, FL US
Description

PLEASE DO NOT CONTACT THE AGENT OR OFFICE DIRECTLY, THIS IS GROUNDS FOR DISQUALIFICATION.

Top luxury real estate agent is seeking a Real Estate Executive Assistant. In this role, the Executive Assistant will work alongside Jessica Adams, a top agent in the industry, assisting with market research, sale and lease contracts, listings, client communication, and calendar and email management. 2-3 years of experience in a real estate firm or title company is required. Real Estate license is strongly preferred. Qualified candidates will thrive in a fast-paced environment while delivering superior customer service and attention to detail

Responsibilities
  • Daily Maintenance and communication with active clients
  • Oversight of team’s business management system
  • Create entries for leads, clients, deals; Seller Side and Buyer Side
  • Produce essential listing documents: “Input Sheets”, “Realist”, “Listing Agreement”, “Tax Roll” and “Property History” for placing listings onto the “MLS” platform
  • Create a “Critical Dates Sheet”
  • Prepare “comparables” and all related supporting documents for listing appointments required by Brokerage
  • Attend staging, photography and videography appointments as needed
  • Assist with videos for future social media posts
  • Collect all condo and association documents needed for listing accuracy
  • Coordinate all aspects of each transaction from start to final close-out
  • Lease Transactions: Create lease agreement and contract to lease, coordinate the tenant credit & background check as needed with an agent, coordinate rental escrow, disbursement method
  • Schedule appointments and manage lead agent’s calendar
  • Create and manage listing appointments, personal time for errands, coaching calls, and family events
  • Create and/or manage systems for physical office/clerical organization
  • Keep office organized and up to date with all listings documents accessible and archive documents when possible
Job Benefits
  • Proficient in Calendar Management (Google Calendar)
  • Proactive, Deadline-driven and extremely organized
  • Experience with MLS and contract management
  • 2-3 Years Experience in Real Estate Firm or Title Company
  • Tech-savvy
  • Excellent communicator, both written and oral
  • Proficiency in spelling, grammar, punctuation
  • High level of discretion and sensitivity to confidential information
  • Ability to adapt to frequent pivots and changes in pace
  • Positive energy and attitude
  • Excellent attention to detail
  • Service-based attitude
  • Learning-based and coachable
  • Creative, out-of-box thinker
  • Firm, confident, and proactive attitude to quickly diffuse situations by producing solutions that eliminate client concerns
  • Composed and calm presence in a high stress, time-sensitive situations
Contacts

$55,000 - $65,000

Employment Type
Full-time
Job Location
Base Salary
$55,000-$65,000
Date posted
October 13, 2022
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Position: Executive Assistant JESSICA ADAMS LUXURY REAL ESTATE MIAMI, FL US