We are looking for an experienced operations-minded Executive Assistant for a top performing Luxury Real Estate Agent. The ideal candidate will have a passion for the details and possess a “whatever it takes” mentality when it comes to success. In this role, the right candidate will have the opportunity to work alongside Jessica Adams, a top agent in the industry, assisting with market research, sale and lease contracts, listings, client communication, and calendar and email management. Qualified candidates will thrive in a fast-paced environment while delivering superior customer service and attention to detail.
As a member of this team, you’ll enjoy a competitive salary, paid time off, and incredible professional and financial growth opportunities. Apply today!
Daily maintenance and communication with active clients
Oversight of the team’s business management system
Create entries for leads, clients, and deals on the seller side and buyer side
Produce essential listing documents including: “Input Sheets”, “Realist”, “Listing Agreement”, “Tax Roll”, and “Property History” for placing listings onto the MLS platform
Create a “Critical Dates Sheet”
Prepare “comparables” and all related supporting documents for listing appointments required by Brokerage
Attend staging, photography, and videography appointments as needed
Assist with videos for future social media posts
Collect all condo and association documents needed for listing accuracy
Coordinate all aspects of each transaction from start to final close-out
Lease Transactions: Create lease agreement and contract to lease; coordinate the tenant credit & background check as needed with an agent, coordinate rental escrow and disbursement method
Schedule appointments and manage the lead agent’s calendar
Create and manage listing appointments, personal time for errands, coaching calls, and family events
Create and manage systems for a physical office and clerical organization
Keep office organized and up to date with all listings documents accessible and archive documents when possible
Proficient in calendar management (Google Calendar)
Proactive, deadline-driven, and extremely organized
Experience with MLS and contract management
2-3 years experience in a real estate firm or title company
Tech-savvy
Excellent communicator, both written and oral
Proficiency in spelling, grammar, punctuation
High level of discretion and sensitivity to confidential information
Ability to adapt to frequent pivots and changes in pace
Positive energy and attitude
Excellent attention to detail
Service-based attitude
Learning-based and coachable
Creative, out-of-box thinker
Firm, confident, and proactive attitude to quickly diffuse situations by producing solutions that eliminate client concerns
Composed and calm presence in a high stress, time-sensitive situations
Availability: based on the needs of the business, some evening and weekend availability will be required
THIS POSITION IS IN CORAL GABLES AND THE CANDIDATE MUST BE WITHIN A 30-MINUTE COMMUTE
$55,000 - $65,000 per year
For the past 10+ years, Jessica Adams has brought an ethos and enthusiasm to Miami Real Estate that has set a new standard for excellence with dynamic results for her clients.
Her white glove method of service for each client has recently resulted in 2021’s closed transactions exceeding $100M, placing her in ONE | Sothebys International Realty rankings as the #6 individual producing agent and #1 female agent in a company of 1,300+ agents statewide from Miami to Jacksonville.
This very mindset and business mantra have led Jessica to build a cadre of loyal private clientele over the years leading to over $300M in closed sales volume, spanning from both sellers and buyers. “Being authentic and knowledgeable helps me to develop close relationships with my real estate clients,” she says. “Everyone needs to be heard and feel that someone has their back and will fight for them."
