Position title
Executive Personal Assistant INFUSEMEDIA BOCA RATON, FL US
Description

An Executive Assistant is deeply committed to supporting their Executive in achieving greater and greater levels of success, and to growing his/her own skills. The main focus of this individual will be to assist high-level executive(s) in personal and professional tasks and help improve productivity.

Our Executive Assistant relishes the opportunity to manage multiple aspects of a multi-faceted business and make decisions in the best interest of the company. The Executive Assistant is deeply committed to completing tasks the right way with a high degree of quality, attention to detail, and consistent communication. This individual may exhibit some drive and desire to influence; however, the overriding marker of his/her behavior is persistence and stability.

 

  • Act as the point of contact among executives, employees, clients and other external parties
  • Make travel and accommodation arrangements
  • Assist the CEO by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications
  • Act as gatekeeper to the CEO
  • Maintain electronic and paper records ensuring information is organized and easily accessible
  • Use various software, including word processing, spreadsheets, databases, and presentation software
  • Provide general administrative support
  • Work on various ad hoc projects and tasks
  • Ability to assist in managing both business-related and personal obligations
Responsibilities

These are the standards a well-above-average performer will maintain or exceed:

 

  • Handling travel coordination, event planning
  • Create and maintain an operations manual that documents all systems and standards
  • Coordinate the purchase, installation, and maintenance of office equipment and supplies
  • Be the first point of contact on behalf of CEO
  • Keep CEO informed regarding any problems or issues that need to be handled
  • Personal errands and business planning on behalf of the CEO
  • System development, implementation, and documentation management Information management
  • Oversight of travel coordination and itineraries
  • Customer/Vendor relations

 

Daily tasks such as:

 

  • Screening phone calls
  • Responding to emails
  • Scheduling appointments
  • Arranging travel
  • Preparing documents
  • Note-taking
  • Anything necessary to assist with the day's events
Qualifications
  • Strong written and verbal communication skills
  • Exceptional organizational and project management abilities
  • Great ability to focus
  • Concerned about doing things the right way
  • Calm under pressure
  • Learning-based
  • Service-based attitude
  • Proven ability to succeed
  • High school graduate
  • Bachelor’s degree preferred
  • Extensive knowledge of MS Office
  • Outstanding organizational and time management skills
  • Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)Excellent verbal and written communications skills
  • Discretion and confidentiality
  • Strong organizational, project management and problem-solving skills with multi-tasking abilities
  • Must have a valid Driver’s license
  • Bilingual in Russian is a bonus
Job Benefits

$50,000 - $60,000

Employment Type
Full-time
Job Location
Base Salary
$50,000-$60,000
Date posted
November 17, 2021
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Position: Executive Personal Assistant INFUSEMEDIA BOCA RATON, FL US