Position title

Hello, is it you we're looking for?

Are you...

  • tech-savvy
  • learning-based
  • social media guru
  • organization that enables them to manage multiple systems and continue to evolve them to meet the needs of our business
  • pivot among tasks in a way that does not disrupt the flow of the team
  • capitalize on opportunities to make our team more efficient

Awesome, we are in search of an executive assistant to join our team to support us with administrative and operations-based tasks.

Translation: We need someone to keep us in line.

This role will:

  • ensure plans are made, schedules are set, meetings happen on time, and files are organized and up-to-date. (tell us where to go and when)
  • be proactive. (see above.)
  • love diving into projects. (take initiative)
  • enjoy collaborating with others. (bring ideas to us and ask for opinions and feedback)
  • have a big vision of their growth and advancement in our organization. (We are going places!)
  • learn to read our minds and know what we are about to say before we say it. Just kidding! (Kind of.)

Creating an exceptional experience – for clients and with our colleagues - is the standard, because relationships matter most.

  • Perform office management duties such as organizing electronic files, general correspondence, and email/phone communication
  • Build, implement, and manage systems for sellers, buyers, lead generation, and database management
  • Social media content creation, deployment, email marketing
  • Coordinate the contract-to-close process
  • Maintain operations manual that documents all systems and standards
  • Responsible for coordinating activities related to listing activation and listing maintenance
  • Weekly client care calls
  • Responsible for inputting listings to the Multiple Listing Service (MLS) systems
  • Assist with document management, client communication, and broker approval
  • Exceptional organizational and project management abilities
  • Mind-reading, with a sense of humor
  • Marketing skills - social media, print, and web-based
  • Strong written and verbal communication skills
  • Great ability to focus
  • Calm under pressure
  • Real Estate Experience preferred
  • Willingness to obtain Real Estate License
  • Learning-based
  • Service-based attitude
Job Benefits

$50,000 + Bonus

Employment Type
Job Location
Date posted
April 12, 2022
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Position: Operations Manager CALLAHAN & KROL, BAYVILLAGE, OH US