Position title
Real Estate Executive Assistant
Home2Tour Team
We’re looking for a motivated real estate executive assistant to assist the principal broker and complete administrative tasks. Responsibilities include liaising between the managing broker and clientele, screening messages and notifying the broker of important information, and overseeing schedules and travel arrangements. You’ll also be responsible for organizing office records and customer data, ordering office equipment, and completing other administrative tasks as needed to support the team. Our ideal candidate can solve problems quickly and is highly detail-oriented. If you’re interested in a fast-paced job with lots of variety, please apply today!
  • Function as the main point contact for the principal broker
  • Keep a balanced record of the broker’s business transactions
  • Input information received about clients through streamlined database management
  • Execute office management tasks such as systematizing office records, and buying office equipment
  • Complete administrative duties, like picking up orders, or other tasks as needed








  • Build, implement, and manage all systems for sellers, buyers, lead generation, database management, information management, and back-office support
  • Responsible for all financial systems, including maintaining the books and generating financial reports
  • Oversee all contracts through closing
  • Create and maintain an operations manual that documents all systems and standards
  • Responsible for coordinating activities related to listings activation and listing maintenance
  • Sign and lockbox placement
  • Home Value Reports
  • Bi-weekly client calls
  • Responsible for inputting listings in Multiple Listing Service (MLS) system, specifically NWMLS
  • Assist listing agent with document management, client communication, and broker approval
  • Responsible for communication with sellers and validation of listing details
  • Responsible for Open House coordination and set up
  • Plan, set up, and attend client events
  • Social Media and Email Marketing


  • High school diploma or G.E.D. required
  • Prior experience in real estate is a bonus
  • Familiar with Microsoft Word, Excel, and Multiple Listing Service
  • Used to handling private information and meeting hard deadlines
  • 2+ years experience as a personal assistant, office manager, or related position







  • Real Estate license or experience preferred
  • Working knowledge of the following systems: Microsoft Suite, Market Leader/E-Edge, Tour Factory, LPT, and Zoom
  • Strong written and verbal communication skills
  • Marketing skills - social media, print, and web-based using Photoshop, Publisher, Corefact, and more
  • Exceptional organizational and project management abilities
  • Bookkeeping skills, and highly proficient with excel
  • Great ability to focus
  • Concerned about doing things the right way
  • Calm under pressure
  • Learning-based and Coachable
  • Service-based attitude
  • Proven ability to succeed
Employment Type
Real Estate
Job Location
Federal Way, WA, US
Base Salary
$16 -$20 hourly
Date posted
December 11, 2020
PDF Export
Close modal window

Position: Real Estate Executive Assistant