Position title
Real Estate Operations Manager BELL PROPERTY TEAM HOUSTON, TX US
Description
Bell Property Team

The Operations Manager is an individual who relishes the opportunity to implement and manage multiple systems with minimal supervision. The Operations Manager is deeply committed to completing tasks the right way with a high degree of quality, attention to detail, and consistent communication. This person has immense focus and can do one thing for a long time without getting distracted, as well as the ability to stay calm among the whirlwind and urgent matters. Customer service – to our clients and to our colleagues- is near and dear to this individual because people matter the most. The right candidate thrives in a fast-paced environment to support the team in managing the client experience and will take on a wide variety of challenges and provide creative solutions.

The perfect candidate is highly ethical and operates with integrity and is driven to be a part of the team's success. Remote and flex options to work from home/local to the area to be able to go to office locations if needed.

Responsibilities
  • Utilize database to safely keep track of customer records
  • Convey messages to broker that were received through phone calls, emails, memos, or reports
  • Make appointments and travel itineraries for broker
  • Pay and input invoices on a regular basis for the broker
  • Adjust to the needs of the real estate office and execute other assistant duties when necessary

 

  • Build, implement, and manage all systems for sellers, buyers, lead generation, database management, information management, and back-office support
  • Oversee all contracts through closing
  • Create and maintain an operations manual that documents all systems and standards
  • Manage team and agent’s calendar and appointment scheduling
  • Responsible for coordinating activities related to listings activation and listing maintenance
  • Coordinate sign and lockbox placement
  • Facilitate team meetings on a daily and/or weekly basis.
  • Responsible for inputting listings in the Multiple Listing Service (MLS) systems
  • Assist listing agents with document management, client communication, and broker approval
  • Develop and carry out an efficient documentation and filing system
  • Responsible for communication with sellers and validation of listing details
  • Monitor office supplies and vendors and research advantageous deals or suppliers
  • Responsible for Open House coordination and set up
  • Social Media and Email Marketing
Qualifications
  • Able to effectively communicate to clients and other team members in a timely manner
  • 2-3 years experience as an executive assistant or administrative assistant
  • Possesses discernment for working with confidential information and tight deadlines
  • High school diploma required
  • Familiar with Microsoft Word, Excel, and Multiple Listing Service

 

 

 

  • Strong written and verbal communication skills
  • Exceptional organizational and project management abilities
  • Bookkeeping skills-skilled with Excel
  • Ability to multitask and prioritize daily workload
  • Detail-oriented
  • Calm under pressure
  • Insatiable desire to make progress
  • Service-based attitude
  • Proven ability to succeed
  • Exemplary planning and time management skills
  • Marketing skills-social media, print, and web-based
  • Willing to obtain a license
  • Proficiency in English
  • Discretion and confidentiality
  • High School degree; additional qualification as a personal assistant would be considered an advantage
Job Benefits
$50,000 - $62,000 DOE+Bonus Compensation
Employment Type
Full-time
Job Location
Base Salary
$50,000-$62,000
Date posted
November 17, 2021
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Position: Real Estate Operations Manager BELL PROPERTY TEAM HOUSTON, TX US